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Terms & Conditions relating to School Fees

(Reviewed as at March 2015)

Download Terms and Conditions relating to School Fees

Download Direct Debit Request Form

Annual school fees are charged for each year of enrolment. For convenience, fees are charged to family school fees accounts in four instalments in October, January, April and July and are payable as follows:

Either  (1) In one lump sum payable by 30 November of the year preceding the relevant school year (for which a discount will apply to the tuition and boarding fees );

Or       (2)  By direct debit to your bank account or credit card each fortnight or month. (An authority form is available from the Accounts Office);

Or       (3)  Other means, subject to agreement in writing in advance with the Business Manager.

The fee for the first term of attendance at the College must be paid in full by 30 November in the year prior to commencement. Thereafter, if paying by direct debit, payments of 1/12 (monthly) or 1/26 (fortnightly) of the total annual fees must then commence on or before 15 December in that same year. Any incidental charges to your account must be paid as they arise or will be charged to the nominated direct debit account at the end of each quarter.

Where a direct debit arrangement is entered into, the amount of the regular debits will be increased with effect November each year, in line with any fee increase approved by the Immanuel College Council for the following school year. The College shall obtain permission from the person who initially authorized the direct debit before increasing the value of the regular debits for any other reason.

Lump sum and instalment payments may be made by cash, cheque, BPay, or credit/debit card (Visa or Mastercard). Cheques should be made payable to Immanuel College.

Signatories to the Enrolment Agreement are jointly and severally liable for the fees and are required to arrange payment in accordance with the terms and conditions.

Late Payment

Students may be precluded from entering a new term at the College while the fees for the previous term are unpaid, unless payment terms have been agreed and accepted by the Business Manager in advance.

The College may charge a late payment fee if any amount is overdue at the end of a calendar month. In addition, interest may be charged by applying a rate as approved by Immanuel College Council from time to time to the balance overdue at the end of each month. The College may take all steps it considers necessary to recover monies owed to it, including professional debt collection services and legal action. All fees, charges and commissions arising as a result of such actions will be payable by the people who signed the Enrolment Agreement.

The College may charge a family account for any bank fees and related administration charges arising if a payment is dishonoured or rejected by the financial institution specified.

Withdrawal of Student or Boarding Student without sufficient notice

One term’s notice in writing must be given directly to the Principal before removal of the student, or transfer of a boarder to the status of day student. This means, for example, that the Principal must be notified before the first day of term 4 of any withdrawal that is to have effect at the end of that school year. If a full term’s notice is not given, an administration charge of $300 will apply in addition to:

(a)    for day students – the equivalent of one quarter of the annual tuition fee;

(b)    for boarding students – one quarter of the annual tuition and boarding fees;

(c)    for the transfer of a boarding student to the status of a day student – one quarter of the annual boarding fee.

Senior Boarding Students

The boarding fee for senior students recognizes that those students attend the College for fewer weeks than boarders in younger year levels. Withdrawal for any term will therefore result in a pro rata reduction in the annual fee based on the proportion of the year missed compared to the usual period of attendance for that year level. In the event of withdrawal for the shorter term 4, the fee reduction will therefore be less than one quarter of the annual boarding fee.

International Students

Conditions for fees, payments and refunds are in accordance with the ESOS Framework and are detailed in the International Student Annual Fees Schedule, the Refund Policy and Procedure and associated documents provided at the time of enrolment.

Payment Information Details


BPAY Biller Code 68957

Bank Transfer Details:

Westpac Bank

Jetty Road, Glenelg SA 5045 BSB 035-034

Account No. 162331 Swift code: Wpacau2S

Direct Debit:

Download Direct Debit Request Form

Credit card:

To charge credit cards please either pay in person or phone Accounts Office on 08 8375 1700 or complete the form in this link and send it back to us.